Using Instructional Funds

For each Options (home study) scholar who enrolls, instructional funds are to be used for their educational needs, reflecting their Personalized Learning Plan and appropriate for their age level. Half of the funds may be used during the first semester, while the remaining will be available just prior to the second semester. Ordering closes for materials around the middle of the spring semester to allow for finalizing before the end of the school year. There may also be other intervals during the school year when materials orders will be temporarily on hold due to holiday school closures. Watch for information from your ST on these dates.

A signed Family Order Agreement AND a signed Master Agreement are required before you will be able to place your first order request. Your order request will be denied without those.

No religious services or materials of any type are allowed: books, CD/DVDs, videos, posters, curriculum, etc.

PAYMENT: Compass Charter Schools only pays for services when an approved purchase order (PO) has been generated and only for the dollar amount stated on the purchase order. (For example, if a scholar has taken classes in Sept and Oct, but the purchase order only states Oct, then the school will NOT be responsible for paying those September activities.)

CORE CURRICULUM: Verify with your ST that you have your core curriculum in place. Orders for extracurricular activities and materials will not be placed if core curriculum is not sufficient for the scholar’s needs.

REGISTRATION OF CLASSES: Contact the vendor directly to discuss the fees and their registration process. YOU must register your scholar(s) for the classes and sort out the details, including dates and prices, directly with the vendor. As part of that discussion with the vendor, you must determine if the vendor wants to be paid monthly (recommended) or in a lump sum at the END of the semester / session. Discuss the fees with them so it is very clear how much they will charge your scholar(s) for classes. Make sure they agree to the prices on any cost breakdown. This part is very important. Again, we STRONGLY recommend you get all information on fees in writing for your records.

FIRST DAY OF CLASSES WITH VENDORS: If you plan to use your scholar’s allocated funds to pay for classes, be sure your scholar does not attend the class or lesson unless you have received an approved PO number from your EF. We do not reimburse for materials or services ordered on your own without PO. You are responsible for any payments before a PO is finalized. So please, plan ahead.

MATERIALS: All materials purchased with funds is the property of Compass Charter Schools and must be returned upon leaving. Parents will be responsible to pay for non-consumable materials lost, stolen, damaged, or not returned to the school. Materials ordered must be student-grade quality – which is the quality public schools are required to order.

REIMBURSEMENT: A parent cannot be reimbursed using state dollars for any out of pocket expenses that have already been paid at any time for any reason.